Viewing Meeting Information
Use the following menus and features to obtain information about meetings.
Meeting details includes information about the meeting, such as the time of the meeting and slides added for the meeting.
To view meeting details:
The participants list displays the number of meeting participants, the chair's name, and a list of the participants. It also provides information about each of those participants, such as their online status and tools for participating in the meeting.
In meetings with telephone conference support, click Join the Call on the meeting Welcome page or at the top of the Participants' List to provide the telephone number where you can be reached. See Including a Telephone Conference Call in a Scheduled Meeting for more information about this feature.
At the top of the participants list, click Show to display all or some meeting participants:
All Participants Shows all meeting participants, in alphabetical order with the chair's name first.
Presenters Shows only participants with permission to present, in alphabetical order with the chair listed first.
Recent speakers For meetings with telephone conference call support, shows the person speaking, as well as the four most-recent speakers.
By Hand Raise Shows participants in the order that their hands were raised, followed by all other meeting participants.
By Entry Order Shows participants in the order that they joined the meeting.
At the top of the participants list, click the Audio Controls icon to see the controls available to you, such as Associate My Phone and Hang Up My Phone. Different controls are available, depending on whether you have telephone conference calling, computer audio, and/or video available to you, and whether you are a participant or chair.
In meetings with telephone conference call support, only the chair can control individuals' audio experience from the menu displayed by clicking the "telephone connection "icon beside a participant's name. See Including a Telephone Conference Call in a Scheduled Meeting for more information about the tools available in meetings with telephone conference calls.
At the top of the participants list, the name of the chair appears.
Any presenter can click Invite to invite additional participants to the meeting.
The participants list displays information about participants and helps you identify their roles. You can display names in different ways by clicking Show at the top of the participants' list and selecting which participants to display. For example, names in the All Participants view are sorted alphabetically by default, with the chair's name displayed at the top. Presenters displays only presenters.
In addition. right-clicking on a name in the Participants list display a menu of choices, including Chat and Send File.
You might see the following icons next to participants' names:
Hand raise controls appear at the bottom of the Participants list. Click these controls to raise and lower your hand. The number of raised hands in the meeting displays. chairs can also lower all hands.
Controls for changing your availability status within the meeting display at the bottom of the Participants list. You online status can be: I am available, I am away, or Do not disturb. The status you choose here does not affect your status outside of the Meeting Room.
In meetings with computer video support, a Video tab displays beside the Participants tab. Click this tab to work with and manage your computer video for the meeting.
To see the addresses for the Web pages that the chair has sent to meeting participants, click the Web pages tab, select a Web address, and click the View icon . Right-click the Web address to see a menu for working with the selected address. The choices that display on this menu depend on whether you are a participant or chair.
If the chair shares the tallied poll responses, you can see them in the Poll Tab. Select a question and then click the View Responses icon at the bottom of the Polling questions list. The responses appear.
Look at the bottom of the participants list to see which permissions you have.
If you are having technical difficulties, for example, if your computer video is not working, click View - Meeting Room Status Log to see information about technical problems and possible solutions.
The status bar at the bottom of the Meeting Room displays basic and connection information about the meeting, including
If the connection attempt is unsuccessful, a message displays indicating there is a problem and outlining the action you should take to resolve it.
After viewing the details, you can save them on your computer and then send them to your system administrator for help with technical issues.
To view and save the status details:
Note Click View - Start-up Messages to see start-up information.
You can view and change your audio and video preferences for the Meeting Room by clicking Tools - preferences and then clicking the Audio or Video tabs.